Effective Date: 25th June 2025

Julian Widdows Coaching (a trading name of Widdows Consulting Ltd) is committed to protecting and respecting your privacy. This policy explains how we collect, use, and protect your personal data when you use our services or visit our website.

1. Who We Are

Julian Widdows Coaching is operated by:
Widdows Consulting Ltd
3rd Floor, 86–90 Paul Street,
London EC2A 4NE, UK
Company number: 16472432
ICO Registration Number: 00010571618
Contact: julian@julianwiddows.com

2. What Data We Collect

We may collect and process the following types of personal data:

Identity Data: Name, title, and business details

Contact Data: Email address, phone number, postal address

Coaching Data: Notes, goals, session content, assessments

Technical Data: IP address, browser type, device information (via cookies/analytics)

Marketing Data: Preferences for receiving newsletters or communications

3. How We Collect Your Data

We collect data through:
Contact forms and email correspondence
Session notes (with your consent)
Booking platforms (e.g. Breely, Stripe)
Website analytics tools (e.g. Google Analytics)
Client intake forms or questionnaires

4. Why We Use Your Data (Lawful Basis)

We process personal data under the following lawful bases:

Contract: To provide coaching, mentoring, or consulting services
Consent: For marketing or sensitive personal data (e.g. coaching notes)
Legal Obligation: To meet tax, financial, or regulatory duties
Legitimate Interests: To improve services and understand client needs

5. How We Use Your Data

We use your data for:

Services: Deliver coaching and consulting services
Communication: Communicate with you about sessions, events, or offers
Record Keeping: Maintain accurate records for professional and legal purposes
Improvements: Improve our website and user experience
Mailing Lists: Send newsletters or marketing emails (if opted in)

6. Sharing Your Data

We do not sell or rent your data. We may share it with:

Platforms: Secure platforms (e.g. Google Workspace, Zoom, Stripe, Breely?)
Advisors: Professional advisers (e.g. accountant, legal) where required
Authorities: Authorities, if legally obligated (e.g. safeguarding, tax law)

All third-party providers are GDPR-compliant and under contract to protect your data.

7. Data Security & Storage

We use secure systems to store and manage your data. Coaching notes and sensitive data are encrypted or password-protected and stored only for as long as necessary.
Coaching data is retained for up to 7 years, in line with professional guidelines
You may request deletion of your data, unless retention is legally required

8. Your Rights

Under UK GDPR, you have the right to:

Access your personal data
Request correction of inaccurate data
Request deletion (“right to be forgotten”)
Withdraw consent at any time
Object to processing under certain conditions
Lodge a complaint with the Information Commissioner’s Office (ICO)

9. Cookies and Website Use

Our website may use cookies to collect anonymous usage data. You can adjust your browser settings to refuse cookies or learn more in our Cookie Policy (if applicable).

10. Updates to This Policy

We may update this policy from time to time. Changes will be posted on this page and dated accordingly.

11. Contact Us

If you have any questions or wish to exercise your rights, contact:

julian@julianwiddows.com
Widdows Consulting Ltd, 3rd Floor, 86–90 Paul Street, London EC2A 4NE